10th & 11th August 2011
Both of these days mark a meaningful day for me. SEDEX, Science and Engineering Design Exhibition is my first appointed Head of Department. Being in Secretariat Department for EDX27 as committee, I was appointed Head of Secretariat Department after undergoing an interview with my Event Manager, Yvonne earlier this semester.
On the whole, being in event division and as the head of department of Secretariat Department wasn't an easy task. This semester, I faced a much tougher task, in which I have to personally invite the primary and secondary schools around Batu Gajah and Bota to participate in a new formed category in SEDEX named Youth Inventor's Category (YIC). It was a whole new experience as I get to explore the schools around UTP and in Batu Gajah.
Towards the event, we, the Secretariat Department have to organize Participant Briefing and Participant Registrations for the selected participants of SEDEX28. There were 5 categories in total for SEDEX28 this semester, namely:
1. Engineering Team Project (ETP)
A team project consisting from 5 to 7 people with different engineering stream backgrounds. It is a compulsory project for the 3rd Year students in UTP. This category is only open to engineering stream students namely. Electrical and Electronic Engineering, Chemical Engineering, Mechanical Engineering, Civil Engineering and Petroleum Engineering only.
2. Final Year Project (FYP)
An individual project involving final year students with all the courses background.
3. Postgraduate Research (PG)
An individual project involving post graduate students with all the courses background
4. Open Innovation Challenge (OIC)
A team or individual project in which this category is open to everyone in the university regardless of staffs or students
5. Youth Inventor's Category (YIC)
A team project involving primary and secondary school students around Batu Gajah and Bota.
Our task was to complete the full database of these participants and ensure that they provide all the necessary details. This task wasn't as easy as it seems because the participants kept changing their project titles and most are absent during the Participant Briefing and Participant Registration especially ETP category students who only send one or two representatives to check the database instead of the whole team. Our department only recognizes 100% accuracy in the database with multiples of double checking is required.
On the Day 1 of the event day, we were at the Circulation as early as 7am. Our job was to ask the participants to finalized their database before I hand them to Adjudication Department and Prizes & Souvenirs Department. The database was soon completed and our only task on that day is to act as Information Counter for participants to inquire questions.
We started Day 2 in the Circulation as well from 7.30am and our job was the same as Day 1, which is to act as Information Counter and towards the end of Day 2, we have to return the deposit which we have collected during the Participant Registration back to the participants. This concludes most of our jobscope for Secretariat Department.
Special thanks to my seven (7) committee members who have assisted me throughout this event (alphabetical order):
1. Chang Ee Von
2. Chee Pui San
3. Chou Zhi Jian
4. Chua Lin Kiat
5. Chua Yin Ching
6. Irene Ling Fun Yen
7. Oo Woei Luen
Some snapshots during the event:
From top left : Irene, Chou and Ching
Girls: (Woei Luen and Eevon)
Rani (Secretary) and Angelea (Public Relation Department)
Kanagesh (HOD Food and Beverage) and Dinesh (Project Director)
Khai Zern (Prizes and Souvenirs Department)
Yun Huan (Event Manager) aka Yun Hung who got her name typed wrongly on the corperate shirt
